Events: Order, Recipes and Ingredients

Overview

The Order, Recipes, and Ingredients sections work together to help you build out the details of your event. Start by adding products to your order, then build out recipes for each arrangement, and use the Ingredients view to generate a shopping list or purchase order for everything you need.

Order
Recipes
Ingredients

Video walkthrough

Order

The Order section is where you add all the products and pricing for your event. Open any event and click Order in the left-side navigation.

Adding sections

Your order is organized into sections. Click + Add Section to create your first section. You can rename each section by clicking the pencil icon next to the section name. Use sections to keep your order organized — for example, one section for the bridal party and another for the reception. You can reorder sections using the arrows on the section header.

Adding products

Within each section, click + Add Product to add an item. You can search for an existing product from your catalog or enter a product name to add a custom item.

For each product, enter:

Product name or description
Quantity
Unit price

The subtotal calculates automatically. Use the Tax Exempt checkbox to set the item as taxable or non-taxable. Click the green checkmark to save the item. You will not be able to add another product until the current row has been saved. To edit or delete a saved product, use the pencil or trash icon on that row.

Editing a product

Click the pencil icon on any saved product to open the edit sidebar. The sidebar has two tabs:

Item Details — edit the product name, description, quantity, unit price, and tax setting. You can also upload one or more images for the product. The first image uploaded will be used as the main image. Drag to reorder images.
Recipes — view or add a recipe for this product. This is another way to access the Recipe and Stem Counter without leaving the Order section.

Click Save when you are done.

Adding event fees

You may want to add delivery, setup, breakdown, and other event fees to the order. To include them in your order, add them as products in their own section.

You can:

Click Add Custom Item and enter the fee name (e.g. "Delivery Fee" or "Setup & Breakdown") and amount manually
Create a POS-only catalog product for fees you charge regularly, so you can add it quickly to future events

If a fee is not taxable, check the Tax Exempt box on that line item.

Grand total

The grand total is shown at the bottom of the order and includes all sections and tax. To apply a discount, click + Add Discount. The total will update automatically.

Recipes

The Recipes section is where you build out the recipe for each product in your order. Click Recipes in the left-side navigation.

Each product in your order will appear here with a Recipe and Stem Counter. Click the pencil icon on a product to open the edit sidebar and build out the recipe. Click + Add Ingredient to add ingredients.

When you click + Add Ingredient, a type-ahead search will appear. Start typing to search your existing ingredients. If you select an existing ingredient, the unit, cost per unit, and subtotal will be filled in automatically — you just need to adjust the quantity. To add a new ingredient that is not in your list, select Add New Ingredient and enter all the details manually.

You can also click the pencil icon next to any ingredient to edit it. Note that changes made to an ingredient here affect that ingredient globally across your account, not just for this event.

Expand Markup to see a breakdown of recipe cost and sell price by ingredient category. Expand Prep Time, Dimensions, Notes to add additional details for the arrangement.

Once your ingredients are entered, a Suggested Price will be calculated based on your recipe cost and markup. Click Apply Suggested Price to apply it to the product in your order.

If a product already has a recipe in your catalog, it will be pre-populated here. You can edit it for this event without affecting your catalog.

Recipes are optional. If you do not need recipe pricing for an event, you can skip this section and enter pricing directly in the Order section.

Ingredients

The Ingredients section gives you a combined view of every ingredient across all recipes for this event. Click Ingredients in the left-side navigation.

The summary at the top shows:

Ingredients — total number of unique ingredients
Total Needed — total quantity needed across all recipes
Ingredients With Remainders — ingredients where the purchase quantity exceeds what is needed
Total Cost — total ingredient cost across all recipes

The ingredient list below shows each ingredient with its total needed, purchase quantity, remainder, and total unit cost. Products without recipes are excluded from this view, but will be added to your shopping list automatically when you create one.

Shopping lists and purchase orders

Click + Shopping List to create a shopping list from your ingredients. Once a shopping list has been created, it will appear under Existing Shopping Lists. Click the arrow to expand and see the name, status, who created it, and the date it was created. You can create additional shopping lists if needed. Learn more about shopping lists

Purchase orders created from a shopping list will appear under Existing Purchase Orders. Click the arrow to expand and view the associated purchase orders. Learn more about purchase orders

Need help?

If you have questions, our Partner Support team is here to help.

Phone: (210) 405-5050
Email: support@bloomnation.com