Shopping Lists and Purchase Orders Overview

What are Shopping Lists and Purchase Orders?

Shopping Lists and Purchase Orders help you stay organized and simplify how you buy flowers and supplies from your wholesalers.

Learn more:

• How to Create and Manage Shopping Lists
• How to Create and Manage Purchase Orders

Instead of manually calculating stems across multiple orders, BloomNation can:

• Pull ingredient needs from orders and events
• Consolidate everything into a single shopping list
• Convert that list into a purchase order
• Send it directly to your supplier

This tool is designed to save time, reduce errors, and streamline wholesale ordering.

How it works

The workflow is simple:

Orders & Events → Shopping List → Purchase Order → Supplier

1. Orders and event invoices generate ingredient needs.
2. Those ingredients are added to a Shopping List.
3. You review and adjust quantities.
4. You convert items into one or more Purchase Orders.
5. You send the Purchase Order to your wholesaler.

Shopping Lists stay connected to your orders.
Purchase Orders are a snapshot of what you’re requesting from your supplier.

Shopping Lists

Shopping Lists help you organize everything you need to purchase.

You can create a Shopping List:

• From Orders
• From Events or Invoices
• From your Catalog
• From scratch

If your products have recipes, BloomNation automatically calculates ingredient totals across multiple orders.

Learn more: Managing Ingredients in BloomNation POS

You can:

• Add custom items or additional quantities
• Mark items as done
• Group by supplier
• Print, download, or share the list

Learn more: How to Create and Manage Shopping Lists

Purchase Orders

Purchase Orders let you send a structured request to your supplier.

You can:

• Create a Purchase Order from a Shopping List
• Create one from scratch
• Select a supplier and delivery method
• Add notes
• Show or hide estimated totals
• Send by email or text

Purchase Orders convert ingredient quantities into purchase units (for example, stems into bunches).

Learn more: How to Create and Send Purchase Orders

Why recipes matter

Shopping Lists work best when your products have recipes.

With recipes set up, BloomNation can automatically calculate ingredient quantities, consolidate totals, and convert them accurately into purchase units.

You can still create Shopping Lists manually, but recipes make the process faster and more accurate.